Building Maintenance Handbook for Condominiums
INSPECTION
What does Bill 16 change for condominiums?
Since the adoption of Bill 16 in December 2019 and the coming into force of its regulation on August 14, 2025, all condominiums in Quebec must have a compliant maintenance logbook and carry out a reserve fund study based on specific criteria.
| Element | Requirement | Details | Effective date | Compliance deadline |
|---|---|---|---|---|
| Maintenance logbook | Mandatory | Detailed inventory of common areas (including those with shared responsibility), 25-year schedule of maintenance and repairs, complete history of past work. | August 14, 2025 | August 14, 2028 |
| Authorized professionals | Mandatory | Preparation or review by a member of the OIQ, OTPQ, OAQ or OEAQ. | August 14, 2025 | — |
| Annual updates | Mandatory | Add completed work, track the condition of building elements. | August 14, 2025 | — |
| Five-year review | Mandatory | Complete review every 5 years (or every 10 years for some small condominiums). | August 14, 2025 | — |
| Link to reserve fund study | Mandatory | The study must be based on the logbook’s data. | August 14, 2025 | — |
| Recognition of existing documents | Exception | Logbooks and studies carried out between August 14, 2023, and August 14, 2025, by an authorized professional are deemed compliant. | August 14, 2025 | — |
What is a condominium maintenance logbook?
The condominium maintenance logbook is a key document that records the building’s history and plans its future upkeep.
It includes:
- The property’s history, construction or renovation date, and date of delivery.
- The building’s technical description.
- Years when major work was carried out and contact information for the companies involved.
- A 25-year forecast schedule for necessary maintenance and repairs.
- An annually updated maintenance record.
Why is it essential?
- Better management: Stay informed about the building’s condition and needs.
- Transparency: Provide clear information to new buyers or co-owners.
- Planning: Prioritize and budget long-term work.
- Legal compliance: Meet the requirements of Bill 16.
Maintenance logbook vs. simple records
A maintenance logbook offers much more than a set of files:
- Cost efficiency: Plan repairs in advance to avoid unexpected expenses.
- Less disruption: Notify residents well ahead of time.
- Eco-friendly approach: Minimize waste through optimal planning.
- Long-term perspective: Balance immediate needs with a 25-year strategy.
How is it prepared?
- Initial building assessment.
- Collection of information (records, management notes, technical assessments).
- Safety and compliance checks.
- Drafting by an authorized professional.
- Annual updates and review every 5 years (10 years for smaller condominiums).
How Genispec can help
At Genispec, our team of engineers (members of the OIQ) prepares maintenance logbooks that meet Bill 16’s requirements, including:
- Information about the condominium (vertical or horizontal).
- Details about the condo board and management.
- List of documents, technical studies, and completed work.
- List of current service contracts.
- 25-year forecast schedule.
- Monthly maintenance record.
Why choose us?
- Over 10 years of technical and regulatory expertise.
- Services covering both the maintenance logbook and reserve fund study.
- Competitive rates and full support.
- Service available in Greater Montreal, Rive Nord, and Rive Sud.