{"id":1955,"date":"2020-12-22T14:02:41","date_gmt":"2020-12-22T19:02:41","guid":{"rendered":"https:\/\/genispec.com\/?page_id=1955"},"modified":"2025-08-25T17:34:55","modified_gmt":"2025-08-25T21:34:55","slug":"building-maintenance-handbook-for-condominiums","status":"publish","type":"page","link":"https:\/\/genispec.com\/en\/building-expert\/building-maintenance-handbook-for-condominiums\/","title":{"rendered":"Building Maintenance Handbook for Condominiums"},"content":{"rendered":"[et_pb_section fb_built=&#8221;1&#8243; module_id=&#8221;BanPage&#8221; _builder_version=&#8221;4.16&#8243; background_image=&#8221;https:\/\/genispec.com\/wp-content\/uploads\/2018\/01\/architecture-2037288_1920-1.jpg&#8221; custom_padding=&#8221;140px||0px|&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;||10px|&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.16&#8243; custom_padding=&#8221;|||&#8221; global_colors_info=&#8221;{}&#8221; custom_padding__hover=&#8221;|||&#8221;][et_pb_text _builder_version=&#8221;4.16&#8243; global_colors_info=&#8221;{}&#8221;]\n<h1>Building Maintenance Handbook for Condominiums<\/h1>\n[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.24.3&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;||0px|||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row column_structure=&#8221;1_4,3_4&#8243; _builder_version=&#8221;4.24.3&#8243; _module_preset=&#8221;default&#8221; custom_margin=&#8221;|auto|-14px|auto||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;1_4&#8243; _builder_version=&#8221;4.24.3&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_accordion disabled_on=&#8221;on|off|off&#8221; module_id=&#8221;subAccord&#8221; _builder_version=&#8221;4.24.3&#8243; min_height=&#8221;294.1px&#8221; custom_margin=&#8221;4px|||||&#8221; hover_enabled=&#8221;0&#8243; saved_tabs=&#8221;all&#8221; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;][et_pb_accordion_item title=&#8221;EXPERTISE&#8221; open=&#8221;on&#8221; _builder_version=&#8221;4.24.3&#8243; hover_enabled=&#8221;0&#8243; global_colors_info=&#8221;{}&#8221; sticky_enabled=&#8221;0&#8243;]\n<p><a href=\"https:\/\/genispec.com\/en\/building-expert\/reserve-fund-study\/\">Reserve Fund Study<\/a><br \/><a href=\"https:\/\/genispec.com\/en\/building-expert\/condo-status-certificate\/\">Condo status certificate<\/a><\/p>\n<p><a href=\"https:\/\/genispec.com\/en\/building-expert\/rope-access-services\/\">Rope access services<\/a><\/p>\n[\/et_pb_accordion_item][et_pb_accordion_item title=&#8221;INSPECTION&#8221; _builder_version=&#8221;4.24.3&#8243; global_colors_info=&#8221;{}&#8221; open=&#8221;off&#8221;]\n<p><a href=\"https:\/\/genispec.com\/en\/building-inspection\/facade\/\">Facade Inspection<\/a><\/p>\n<p><a href=\"https:\/\/genispec.com\/en\/building-inspection\/underground-parking-inspection\/\">Underground Parking Inspection<\/a><\/p>\n<p><a href=\"https:\/\/genispec.com\/en\/building-inspection\/residential-structural-engineer\/\">Commercial, industrial and residential building inspection<\/a><\/p>\n<p><a href=\"https:\/\/genispec.com\/en\/building-inspection\/prereception-inspection\/\">Pre-reception inspection of common areas<\/a><\/p>\n<p><a href=\"https:\/\/genispec.com\/en\/building-inspection\/roof-inspection\/\">Roof Inspection<\/a><\/p>\n<p><a href=\"https:\/\/genispec.com\/en\/building-inspection\/foundation\/\">Foundation Inspection<\/a><\/p>\n<p><a href=\"https:\/\/genispec.com\/en\/building-inspection\/building-condition-certificate-condominium-condo\/\">Condominium Building Condition Certificate<\/a><\/p>\n[\/et_pb_accordion_item][et_pb_accordion_item title=&#8221;ENGINEERING&#8221; _builder_version=&#8221;4.24.3&#8243; global_colors_info=&#8221;{}&#8221; open=&#8221;off&#8221;]\n<p><a href=\"https:\/\/genispec.com\/en\/structural-engineering\/construction-plans-specifications\/\">Construction plans and specifications<\/a><\/p>\n<p><a href=\"https:\/\/genispec.com\/en\/structural-engineering\/building-project-management\/\">Onsite supervision and construction project management<\/a><\/p>\n[\/et_pb_accordion_item][\/et_pb_accordion][\/et_pb_column][et_pb_column type=&#8221;3_4&#8243; _builder_version=&#8221;4.24.3&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.24.3&#8243; _module_preset=&#8221;default&#8221; custom_margin=&#8221;-41px||5px|||&#8221; custom_padding=&#8221;3px|||||&#8221; global_colors_info=&#8221;{}&#8221;]\n<h2>What does Bill 16 change for condominiums?<\/h2>\n<p>Since the adoption of <a href=\"https:\/\/genispec.com\/en\/what-is-bill-16\/\">Bill 16<\/a> in December 2019 and the coming into force of its regulation on August 14, 2025, all <strong>condominiums in Quebec must have a compliant maintenance logbook<\/strong> and carry out a reserve fund study based on specific criteria.<\/p>\n<div class=\"table-wrapper\">\n<table class=\"responsive-table\" style=\"border-collapse: collapse; width: 100%; font-family: Arial, sans-serif; font-size: 15px;\">\n<thead style=\"background-color: #d9e1e3; text-align: left;\">\n<tr>\n<th style=\"width: 18%; text-align: center;\">Element<\/th>\n<th style=\"width: 12%; text-align: center;\">Requirement<\/th>\n<th style=\"width: 40%; text-align: center;\">Details<\/th>\n<th style=\"width: 15%; text-align: center;\">Effective date<\/th>\n<th style=\"width: 15%; text-align: center;\">Compliance deadline<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr style=\"background-color: #f6f8f9;\">\n<td><strong>Maintenance logbook<\/strong><\/td>\n<td>Mandatory<\/td>\n<td>Detailed inventory of common areas (including those with shared responsibility), 25-year schedule of maintenance and repairs, complete history of past work.<\/td>\n<td style=\"text-align: center;\">August 14, 2025<\/td>\n<td style=\"text-align: center;\">August 14, 2028<\/td>\n<\/tr>\n<tr style=\"background-color: #eef2f3;\">\n<td><strong>Authorized professionals<\/strong><\/td>\n<td>Mandatory<\/td>\n<td>Preparation or review by a member of the OIQ, OTPQ, OAQ or OEAQ.<\/td>\n<td style=\"text-align: center;\">August 14, 2025<\/td>\n<td style=\"text-align: center;\">\u2014<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8f9;\">\n<td><strong>Annual updates<\/strong><\/td>\n<td>Mandatory<\/td>\n<td>Add completed work, track the condition of building elements.<\/td>\n<td style=\"text-align: center;\">August 14, 2025<\/td>\n<td style=\"text-align: center;\">\u2014<\/td>\n<\/tr>\n<tr style=\"background-color: #eef2f3;\">\n<td><strong>Five-year review<\/strong><\/td>\n<td>Mandatory<\/td>\n<td>Complete review every 5 years (or every 10 years for some small condominiums).<\/td>\n<td style=\"text-align: center;\">August 14, 2025<\/td>\n<td style=\"text-align: center;\">\u2014<\/td>\n<\/tr>\n<tr style=\"background-color: #f6f8f9;\">\n<td><strong>Link to <a href=\"https:\/\/genispec.com\/en\/building-expert\/reserve-fund-study\/\">reserve fund study<\/a><\/strong><\/td>\n<td>Mandatory<\/td>\n<td>The study must be based on the logbook\u2019s data.<\/td>\n<td style=\"text-align: center;\">August 14, 2025<\/td>\n<td style=\"text-align: center;\">\u2014<\/td>\n<\/tr>\n<tr style=\"background-color: #eef2f3;\">\n<td><strong>Recognition of existing documents<\/strong><\/td>\n<td>Exception<\/td>\n<td>Logbooks and studies carried out between August 14, 2023, and August 14, 2025, by an authorized professional are deemed compliant.<\/td>\n<td style=\"text-align: center;\">August 14, 2025<\/td>\n<td style=\"text-align: center;\">\u2014<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<style>\n.table-wrapper{\n  width:100%;\n  overflow-x:auto; \/* ? enables horizontal scroll on mobile *\/\n  -webkit-overflow-scrolling:touch;\n}\n.responsive-table{\n  width:100%;\n  border-collapse:collapse;\n  table-layout:auto;\n}\n.responsive-table th,\n.responsive-table td{\n  border:1px solid #ccc;\n  padding:10px;\n  vertical-align:top;\n}\n.responsive-table thead{\n  position:sticky; top:0; z-index:5;\n}\n@media (max-width:768px){\n  .responsive-table{ min-width: 1000px; } \/* forces horizontal scroll if needed *\/\n}\n<\/style>\n[\/et_pb_text][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;4.24.3&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;0px||31px|||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.24.3&#8243; _module_preset=&#8221;default&#8221; custom_padding=&#8221;18px|||||&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_column type=&#8221;4_4&#8243; _builder_version=&#8221;4.24.3&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;][et_pb_text _builder_version=&#8221;4.24.3&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]\n<h2>What is a condominium maintenance logbook?<\/h2>\n<p>The condominium maintenance logbook is a key document that records the building\u2019s history and plans its future upkeep.<\/p>\n<p>It includes:<\/p>\n<ul>\n<li>The property\u2019s history, construction or renovation date, and date of delivery.<\/li>\n<li>The building\u2019s technical description.<\/li>\n<li>Years when major work was carried out and contact information for the companies involved.<\/li>\n<li>A 25-year forecast schedule for necessary maintenance and repairs.<\/li>\n<li>An annually updated maintenance record.<\/li>\n<\/ul>\n<p><strong>Why is it essential?<\/strong><\/p>\n<ul>\n<li><strong>Better management:<\/strong> Stay informed about the building\u2019s condition and needs.<\/li>\n<li><strong>Transparency:<\/strong> Provide clear information to new buyers or co-owners.<\/li>\n<li><strong>Planning:<\/strong> Prioritize and budget long-term work.<\/li>\n<li><strong>Legal compliance:<\/strong> Meet the requirements of Bill 16.<\/li>\n<\/ul>\n[\/et_pb_text][et_pb_button button_url=&#8221;https:\/\/genispec.com\/en\/contact\/&#8221; button_text=&#8221;Get a free quote&#8221; button_alignment=&#8221;center&#8221; _builder_version=&#8221;4.24.3&#8243; _module_preset=&#8221;default&#8221; custom_button=&#8221;on&#8221; button_text_size=&#8221;16px&#8221; button_text_color=&#8221;#FFFFFF&#8221; button_bg_color=&#8221;#036e8c&#8221; button_icon=&#8221;&#x35;||divi||400&#8243; button_icon_color=&#8221;#FFFFFF&#8221; button_on_hover=&#8221;off&#8221; background_layout=&#8221;dark&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_button][et_pb_text _builder_version=&#8221;4.24.3&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]\n<h2>Maintenance logbook vs. simple records<\/h2>\n<p>A maintenance logbook offers much more than a set of files:<\/p>\n<ul>\n<li><strong>Cost efficiency:<\/strong> Plan repairs in advance to avoid unexpected expenses.<\/li>\n<li><strong>Less disruption:<\/strong> Notify residents well ahead of time.<\/li>\n<li><strong>Eco-friendly approach:<\/strong> Minimize waste through optimal planning.<\/li>\n<li><strong>Long-term perspective:<\/strong> Balance immediate needs with a 25-year strategy.<\/li>\n<\/ul>\n<p><strong>How is it prepared?<\/strong><\/p>\n<ol>\n<li>Initial building assessment.<\/li>\n<li>Collection of information (records, management notes, technical assessments).<\/li>\n<li>Safety and compliance checks.<\/li>\n<li>Drafting by an authorized professional.<\/li>\n<li>Annual updates and review every 5 years (10 years for smaller condominiums).<\/li>\n<\/ol>\n[\/et_pb_text][et_pb_image src=&#8221;https:\/\/genispec.com\/wp-content\/uploads\/2025\/08\/Benefits-maintenance-logbook-min-1.png&#8221; alt=&#8221;benefits maintenance logbook&#8221; title_text=&#8221;Benefits maintenance logbook-min (1)&#8221; _builder_version=&#8221;4.24.3&#8243; _module_preset=&#8221;default&#8221; custom_margin=&#8221;-24px|||||&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_image][et_pb_text _builder_version=&#8221;4.24.3&#8243; _module_preset=&#8221;default&#8221; global_colors_info=&#8221;{}&#8221;]\n<p><span style=\"color: #333333; font-size: 26px; font-weight: bold;\">How Genispec can help<\/span><\/p>\n<p>At Genispec, our team of engineers (members of the OIQ) prepares maintenance logbooks that meet Bill 16\u2019s requirements, including:<\/p>\n<ul>\n<li>Information about the condominium (vertical or horizontal).<\/li>\n<li>Details about the condo board and management.<\/li>\n<li>List of documents, technical studies, and completed work.<\/li>\n<li>List of current service contracts.<\/li>\n<li>25-year forecast schedule.<\/li>\n<li>Monthly maintenance record.<\/li>\n<\/ul>\n<p><strong>Why choose us?<\/strong><\/p>\n<ul>\n<li>Over 10 years of technical and regulatory expertise.<\/li>\n<li>Services covering both the maintenance logbook and reserve fund study.<\/li>\n<li>Competitive rates and full support.<\/li>\n<li>Service available in Greater Montreal, Rive Nord, and Rive Sud.<\/li>\n<\/ul>\n[\/et_pb_text][et_pb_button button_url=&#8221;https:\/\/genispec.com\/en\/contact\/&#8221; button_text=&#8221;Get a free quote&#8221; button_alignment=&#8221;center&#8221; _builder_version=&#8221;4.24.3&#8243; _module_preset=&#8221;default&#8221; custom_button=&#8221;on&#8221; button_text_size=&#8221;16px&#8221; button_text_color=&#8221;#FFFFFF&#8221; button_bg_color=&#8221;#036e8c&#8221; button_icon=&#8221;&#x35;||divi||400&#8243; button_icon_color=&#8221;#FFFFFF&#8221; button_on_hover=&#8221;off&#8221; background_layout=&#8221;dark&#8221; global_colors_info=&#8221;{}&#8221;][\/et_pb_button][\/et_pb_column][\/et_pb_row][\/et_pb_section][et_pb_section fb_built=&#8221;1&#8243; _builder_version=&#8221;3.0.95&#8243; background_color=&#8221;#2ea3f2&#8243; background_image=&#8221;https:\/\/genispec.com\/wp-content\/uploads\/2018\/01\/fd_bleu.jpg&#8221; global_module=&#8221;296&#8243; global_colors_info=&#8221;{}&#8221;][et_pb_row _builder_version=&#8221;4.16&#8243; background_size=&#8221;initial&#8221; background_position=&#8221;top_left&#8221; background_repeat=&#8221;repeat&#8221; 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Since the adoption of [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":306,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"class_list":["post-1955","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.2 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Building Maintenance Handbook for Condominiums | Genispec Inspections<\/title>\n<meta name=\"description\" content=\"Get your building maintenance handbook for condominiums today! 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